Practical frameworks you can use immediately. Strategy without tools stays theoretical.
These tools reduce decision fatigue and increase consistency. Use them to evaluate AI ideas, create shared norms, and scale what works.
Score each AI idea on impact, frequency, and risk to decide what to do first.
Rate each potential AI use case 1-5 on: Business Impact, Frequency of Use, Implementation Risk. High impact + high frequency + low risk = start here.
Avoid over-investing in the wrong AI solutions.
Build when: core to differentiation, you control data, can maintain long-term. Buy when: common capability, speed matters, others do it well. Ignore when: marginal impact, high risk, doesn't map to business lever.
Quickly assess where your org stands on AI adoption.
Rate 1-5 on: Access & Tooling, Data Trust, Leadership Clarity, Cultural Comfort, Risk Tolerance. Patterns matter more than totals — low leadership clarity stalls everything.
Know when AI can run free vs. when humans must review.
✅ AI Free: drafts, internal prep, reversible errors, speed > perfection. ⚠️ Require Review: customer-facing, money involved, sensitive data. 🚫 Never Automate: accountability, ethics, final judgment calls.
Stop running experiments and forgetting what you learned.
After every AI experiment, capture: What was the hypothesis? What actually happened? What surprised us? What should we do next? Most teams run experiments and forget — this makes learnings stick and build on each other.
Writing good prompts is a skill. These tools help you practice.
Use my free prompt builder to structure your AI requests with context, constraints, and format. Good prompts = better outputs. It's that simple.
Most AI advice is recycled corporate speak. Here's what actually matters — the stuff nobody puts in the pitch deck.
No clean data, no AI magic. Listen to your tech leaders — they've been asking for this.
Where do you win today? What could AI simplify to move even faster?
AI attaches to repeatable decisions and work — not org charts.
They know their jobs. Give them time to experiment. Source ideas from them.
Context is everything. Get AI properly trained on your company before rollout.
Things you've always wanted but no time? Building is nearly free now.
AI creates options. Humans choose what matters. You need creative people more than ever.
Storytelling, empathy, asking good questions — find those people, keep them.
AI replaces more executive work than frontline work. Execs become decision makers.
Feed AI real constraints. Demand options that aren't just layoffs.
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A realistic, week-by-week plan for leaders. Assumes AI tools exist, people are using them lightly, and you don't need massive engineering investment.
Map where work slows, decisions stall, or gets redone. Output: 3 candidate workflows.
Pick ONE use case. Define why this one, what success looks like. Output: 1-page "AI Focus for QX".
Set rules: where AI is encouraged, what requires review, what data is off-limits. Output: 1-page AI Usage Norms.
Align managers: "AI is for drafts and prep. You review thinking, not typing."
Apply AI consistently to chosen workflow. Same prompts, same review steps, same owner.
Track: time saved, rework avoided, decision speed, manager confidence. Output: 1-page internal recap.
Leadership review: Did this help? What broke? What risks emerged? Scale/Adjust/Stop decision.
If yes: clone to 1-2 adjacent workflows. If no: stop and document why.
Communicate clearly: "Here's how we're using AI, what worked, what's next."
🎯 After 90 days: AI is no longer "just email." One core workflow is meaningfully better. Managers know how to review AI-assisted work. Leaders have real evidence, not vibes.
More thinking on AI strategy, implementation, and what actually works.
The vending machine problem — and why relationship beats prompts.
What I believe that most people don't want to hear.
Building real collaboration infrastructure, not just using tools.
Being good at talking to AI isn't a quirk — it's a professional advantage.
AI unlocks productivity, but there's still down time.
Templates work better with context. Learn the thinking behind them.
Disclaimer: These templates are for educational purposes only. They reflect general frameworks based on publicly available information and professional experience. They do not constitute legal, financial, HR, or compliance advice. Adapt them to your specific organizational context.
Built by Jamie at buildwithjamie.com